Privacy Statement for careerhub.hse.ie
The Health Service Executive (HSE) owns and operates careerhub.hse.ie.
You can access most areas of careerhub.hse.ie without providing personal data. However, if you register for an account, subscribe to communications, apply for opportunities, complete surveys, or use other services available through the website, we may collect and process certain personal data.
We are committed to protecting your privacy and take the security of your information seriously. We aim to be clear and transparent about the information we collect, why we collect it, and how we use it.
This statement covers:
- The Data Controller and Data Protection Officer (DPO)
- What personal data we collect
- What we use your personal data for
- How long we retain your personal data
- Who has access to your personal data
- Cookies on careerhub.hse.ie
- Transfers of personal data
- Your rights
- How to make a complaint
The Data Controller
The HSE is the Data Controller for personal data collected and processed through careerhub.hse.ie. A Data Controller is the legal entity that determines how and why personal data is processed.
Our headquarters are located at:
Dr. Steevens’ Hospital
Steevens Lane
Dublin 8
D08 W2A8
Data Protection Officer (DPO)
The HSE’s Data Protection Officer oversees compliance with data protection legislation across the organisation.
What Personal Data We Collect
Personal data is any information relating to an identified or identifiable person.
When you register for, participate in, or interact with services available on careerhub.hse.ie, we may collect and process personal data including:
- Name
- Email address
- Mobile phone number
- Educational information
- School or organisation details
- Information provided as part of registration, event participation, surveys, competitions, programmes or newsletters
- Records of consent where applicable
- Technical information such as IP address and browser information
- Information relating to your use of the website
We collect only the information that is necessary to provide and improve the services available through careerhub.hse.ie.
We process personal data in accordance with the General Data Protection Regulation (GDPR) and applicable Irish data protection legislation. Depending on the service being provided, processing may be carried out:
- In the exercise of official authority vested in the HSE;
- In performance of a task carried out in the public interest;
- To fulfil a contractual obligation;
- To comply with a legal obligation; or
- Based on your consent, where appropriate.
Where consent is relied upon, you will be informed at the point of collection and may withdraw your consent at any time.
What We Use Your Personal Data For
We may use your personal data to:
- Create and manage your CareerHub account
- Send information that you have requested
- Communicate updates, reminders or notifications relating to services or programmes you have registered for
- Send newsletters, recruitment information, career opportunities or promotional communications where you have consented to receive them
- Analyse participation and engagement with CareerHub services
- Improve website content, functionality and user experience
- Monitor and maintain website security
- Obtain feedback on our services and programmes
- Meet legal, regulatory and governance requirements
We will not use your personal data for purposes that are incompatible with those outlined above without notifying you and, where required, obtaining your consent.
We may use aggregated or anonymised information for reporting, planning, statistical analysis and service improvement purposes.
How Long We Retain Your Personal Data
We retain personal data only for as long as necessary to fulfil the purposes for which it was collected and processed.
Personal data will be retained in accordance with the HSE Records Retention Policy and any applicable legal, regulatory or operational requirements.
When personal data is no longer required, it will be securely deleted or destroyed.
Who Has Access to Your Personal Data
Access to personal data is restricted to authorised HSE staff, contractors, service providers and system administrators who require access to perform their duties in connection with careerhub.hse.ie.
All personnel with access to personal data are subject to confidentiality obligations and appropriate data protection requirements.
Where third-party service providers process personal data on behalf of the HSE, appropriate contractual safeguards are in place to ensure compliance with data protection legislation.
Cookies on careerhub.hse.ie
Cookies are small text files stored on your device when you visit a website.
careerhub.hse.ie uses cookies and similar technologies to:
- Enable essential website functionality
- Improve user experience
- Understand how visitors use the website
- Support website performance and security
- Measure engagement with content and services
Where non-essential cookies are used, these will only be activated following your consent.
You can manage your cookie preferences at any time through the website’s cookie settings.
For more information, please refer to the careerhub.hse.ie Cookie Statement.
Transfers of Personal Data
As a general principle, personal data collected through careerhub.hse.ie will be processed within the European Economic Area (EEA).
If it becomes necessary to transfer personal data outside the EEA, the HSE will ensure that appropriate safeguards are in place in accordance with Chapter V of the GDPR.
Your Rights
Under data protection legislation, you may have the right to:
- Access personal data held about you
- Request correction of inaccurate or incomplete information
- Request erasure of your personal data in certain circumstances
- Restrict processing in certain circumstances
- Receive a copy of your personal data in a portable format where applicable
- Object to certain forms of processing
- Withdraw consent where processing is based on consent
- Request a review of a decision where applicable
To exercise any of these rights, you may
To protect your privacy, we may need to verify your identity before processing a request.
Making a Complaint
If you have concerns about how your personal data is being processed through careerhub.hse.ie, please contact the HSE Data Protection Officer at dpo@hse.ie.
If you are dissatisfied with the response received, you have the right to lodge a complaint with the Data Protection Commission.